Program Coordinator, Saving Our Babies

Full Time
Madison, WI
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The Foundation for Black Women’s Wellness (FFBWW) is seeking a full-time Program Coordinator to help advance our commitment to elevating and empowering Black women and families to build and sustain healthy, wellness-centered lives. This is a 2 year grant-funded position that will play a key role in coordinating and supporting the Saving Our Babies Project, a major multi-sector, multi-year effort to improve Black maternal and child health outcomes in Dane County, Wisconsin.

On behalf of the Foundation, the Program Coordinator for the Saving Our Babies Project will be responsible for effectively managing relationships, communication, workflows, and key day-to-day administrative and programmatic tasks between a diverse group of project partners for a fast moving, high-stakes initiative benefitting pregnant mothers, birthing people, and families in our community. This is a trusted role with significant responsibility in carrying out the daily work, priorities, and smooth operation of this major community initiative.

Specifically, the Program Coordinator will be responsible for:

Program Coordination

  • Provide top-notch project coordination and support to staff and partners to promote and achieve the goals and success of the Saving Our Babies Project.
  • Coordinate the day-to-day work, communications, meetings, and activities of FFBWW staff and partners engaged in leading and implementing the Project; plan, schedule, prepare, attend, and execute internal and external project meetings; record and maintain meeting minutes and notes.
  • Coordinate, inform and execute project planning, implementation, and reporting; support grant writing and reporting efforts.
  • Serve as a liaison between the Foundation and key partners to manage, produce, monitor, update and achieve project timeline, priorities, and deliverables.
  • Serve as liaison and administrative support to the Black Maternal & Child Health Alliance including scheduling and hosting meetings virtually and in person; agenda creation, note taking and distribution; and attendance tracking.
  • Work collaboratively with the FFBWW leadership team to support internal systems and processes, including oversight of project staff, contractors, and interns.
  • Organize and store project documents with impeccable integrity and confidentiality; assist with financial records and transaction documentation and reconciliation.
  • Assist with project related special events planning and implementation.
  • Facilitate and assist with community outreach and engagement related to the project.
  • Coordinate internal staff communications to ensure timely response and handling of key day-to-day activities and priorities. Maintain project calendar and appointments.
  • Other duties as assigned.

Requirements

  • A passionate advocate for Black Women’s health, and commitment to bringing women and partners together to improve the health of Black Women, families, and communities;
  • An experienced professional with a background in program and project support and coordination.
  • Knowledge of public and community health principles and ability to integrate best practices to achieve intended health improvement outcomes.
  • Thrive when working in a fast-paced environment with frequently changing priorities;
  • Exceptional organizational and problem solving skills—must be able to think on your feet and outside the box;
  • A strong team player who is also a self-starter with a desire to take on new challenges; time management skills are a must; must be flexible and able to work outside of normal business hours;
  • Excellent organizational and leadership abilities, impeccable communication and people skills.
  • Firm grasp of MS Office, Google Business Suite, and various business and project management software
  • Bachelor’s degree required.

Job Details

This is a full-time benefits-eligible position with a salary range of $35,000 – $45,000 per year.

The FFBWW office is located at 6601 Grand Teton Plaza, Suite A2, Madison, WI 53719. The Saving Our Babies Program Coordinator will be based out of the Black Women’s Wellness Center.

Application Instructions

Submit a resume and cover letter describing your experience and interest in the role, names and contact information of at least 3 professional and personal references, as a single PDF to admin@ffbww.org no later than June 30th, 2021 at 5:00 PM.

Contact admin@ffbww.org with any questions. No calls please.