Special Projects Coordinator

Full Time
Madison, Wisconsin
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The Foundation for Black Women’s Wellness (FFBWW) seeking a Special Projects Coordinator to help advance our commitment to Empowering a Generation of Well Black Women. This position will play a key role in realizing our organization’s mission to energize, mobilize and support Black Women to transform their lives through education, advocacy, and powerful partnerships.


Position Summary:

Reporting to the Chief Operating Officer, the Special Projects Coordinator will be responsible for supporting members of the Chief Executive Team and key programmatic initiatives and projects. This is a trusted role with responsibility in supporting the Foundation’s daily work, priorities, and smooth operation.


Administrative Support and Coordination

  • Provide top-notch support to the Chief Executive Team to promote the underlying mission of the organization.
  • Support Chief Executive Team to coordinate internal staff communications to ensure timely response and handling of key day-to-day activities and priorities.
  • Schedule, prepare, coordinate and execute internal and external meetings and events.
  • Assist with maintaining Chief Executive Team calendars and setting appointments.
  • Serve as office liaison to respond to external inquiries from community members and other stakeholders including partners, vendors and sponsors. Consult with staff to determine proper response and timely actions.
  • Assist with travel arrangements for organization business.
  • Complete special projects and other duties as assigned by the CEO, COO, and CHIO.

Health & Wellness Programs Support and Coordination

  • Provide support to the Director of Health & Wellness Programs for planning and coordination of community-based and virtual health and wellness programming and events (i.e. Project Live Well classes, Morning Coffee, Community Walks, etc).
  • Serve as back-up host for after hours and weekend Project Live Well classes
  • Assist with supporting FFBWW Wellness Ambassador communication and engagement.

Special Events & Community Outreach Support

  • Assist with the planning and coordination of various Foundation events including but not limited to BWWDAY, Well Black Woman Markets, Wear Red Day, and other signature events
  • Assist with rentals, space bookings, speaker bookings, coordination of vendors, set-up and takedown.
  • Serve as the liaison to respond to external inquiries from donors and community members who are interested in hosting events that benefit the Foundation
  • Assist with external fundraising campaigns, activities and events.
  • Assist with targeted community outreach to drive attendance, engagement and community presence and support for FFBWW events
  • Other duties as assigned

Required Skills/Abilities:

  • Ability to thrive in a collaborative, fast-paced environment with frequent changing priorities.
  • Tech Savvy with a firm grasp of MS Office, Google Business Suite, and various business and project management software.
  • Exceptional organizational, time management, and problem solving skills—must be able to think on your feet and outside the box.
  • A strong team player who is also a self-starter with a desire to take on new challenges.
  • Must be flexible and able to work outside of normal business hours.
  • Excellent organizational and leadership abilities, impeccable communication and people skills.

Education and Experience:

  • Bachelor’s degree preferred.
  • An experienced professional with a background in project coordination is preferred.
  • A passionate advocate for Black Women’s health, and commitment to bringing women and partners together to improve the health of Black Women, families, and communities.

Compensation & Benefits:

  • Salary is commensurate with experience.
  • FFBWW offers a competitive and comprehensive benefits package including employer paid health care benefits, dental coverage, vision coverage, health reimbursement arrangement (HRA), 401k plan with employer match, optional life insurance and disability coverage.
  • FFBWW offers 160 hours of  Paid Time Off (PTO) in a calendar year (hours are prorated for new hire employees). FFBWW also provides 12 paid holidays per year, plus a bonus day off during your birth month for your birthday.

Work Location:

  • This position will be based out of our headquarters in Madison, WI 53719, but it will offer a hybrid work arrangement allowing the flexibility to work a few days a week from home.

Physical Requirements:

  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds at times.

How to Apply:

Submit a resume and cover letter describing your experience and interest in the role, names and contact information of at least 3 professional and personal references, as a single PDF. We will be reviewing applications on a rolling basis until the position is filled.

Contact admin@ffbww.org with any questions. No calls please.


About the Foundation for Black Women’s Wellness

Established in June 2012, The Foundation for Black Women’s Wellness is a Wisconsin based non-profit organization committed to mobilizing Black women to pursue and sustain mind-body-spirit wellness, and to raise the visibility and support of Black women’s health as a community and public health priority.

Our purpose.     Empowering a Generation of Well Black Women.

Our mission.    We energize, mobilize and support Black women to transform their lives

                          through education, advocacy and powerful partnerships.

Our Vision.       We envision a world where Black women are healthy, thriving, and free.